Selecting indicators, determining baselines, and setting targets are fundamental aspects of monitoring in the Program Cycle. For additional guidance about USAID’s Privacy Policy, see ADS 508. There are generally three main sources of data USAID relies on: data USAID collects itself, data collected by USAID’s implementing partners, and data collected by third parties such as other donors or host country governments. This Toolkit was developed by the Office of Learning, Evaluation, and Research in USAID’s Bureau for Policy, Planning, and Learning (PPL/LER). Data storage and security systems can range from simple hard copy files locked in file cabinets, to a password protected spreadsheet, to a sophisticated cloud based management system with role based access controls. “WFP Principles and Methods of Monitoring and Evaluation”, Executive Board Annual Session, Rome, 22-26 May, 2000. Qualitative data will often undergo content or pattern analyses to see trends. Additional Help: Staff Roles and Responsibilities for Monitoring, Evaluation, and Learning, How-To Note: Prepare and Maintain a Performance Management Plan (PMP), Performance Management Plan (PMP) Task Schedule Guidance and Template, Template: Performance Indicator Summary Table, Recommended Performance Indicator Reference Sheet, Drafting a Collaborating, Learning, and Adapting (CLA) Plan and CLA Plan Template, Multi-Year PMP Evaluation Plan Guidance and Templates, Additional Help: Activity Monitoring, Evaluation, and Learning Plan Template, Monitoring & Evaluation for a G2G Agreement, Third-Party Monitoring in Non-Permissive Environments, Webinar: How to Monitor Performance Based on a Theory of Change, Monitoring Organizational Capacity Development Efforts, Complexity-Aware Monitoring Discussion Note (Brief), Context Indicator Reference Sheet (CIRS) Guidance and Template, Additional Help: Disaggregating Monitoring Data, Monitoring Data Disaggregation by Geographic Location, Standard Foreign Assistance Indicators and USAID Performance Indicator Reference Sheet (PIRS) Cross Walk, How-To Note: Gender Integration in Performance Plans and Reports (PPRs), How-To Note: Conduct a Data Quality Assessment (DQA), How-To Note: Planning and Conducting Site Visits, Data Collection Methods and Tools for Performance Monitoring, Data Security Guidance: Protecting Beneficiaries, How-To Note: Strategy-Level Portfolio Review. When reporting on monitoring data, partners should find a way to effectively communicate whether results are being achieved. The Program Cycle is how policy gets translated into action and how USAID supports countries on their Journey to Self-Reliance. PIRS and CIRS should be accessible to all parties collecting, analyzing, or using indicator data. Washington Operating Units (OUs) should also monitor the surrounding context. The toolkit offers tools and The Activity MEL Plan should also include information on the activity’s Evaluation Plan and Learning Plan. USAID is just beginning to fill out the outline of its new Monitoring Toolkit, including both guidance and templates. Based on the country context and development priorities articulated in the CDCS, monitoring approaches may be customized to be more effective for specific country contexts or programmatic approaches. To effectively gauge changes in aspects of performance that Missions or Washington Operating Units (OUs) are monitoring, USAID requires the use of baselines and targets. The information provided on this website is not official U.S. government information and does not represent the views or positions of the U.S. Agency for International Development or the U.S. Government. Indicator data that are disaggregated by relevant subgroups can provide richer information, often allowing for greater insight and a fuller understanding as to whether an activity, project, or Mission is progressing toward stated objectives. For example, choosing an appropriate number of indicators that are well-defined and accurately monitor results can increase data quality used for reporting and decision-making. ADS 201.3.5.7 defines baselines and targets as follows: Baselines: The value of an indicator before major implementation actions of USAID-supported strategies, projects, or activities. Information from partners helps inform Missions for learning and adaptive management purposes. A Mission must identify monitoring indicators to monitor the results stated in the Results Framework. Data disaggregation is the process by which performance indicator data are separated into their component parts to meet analytical interests of a Country Development Cooperation Strategy’s (CDCS) Results Framework or a project’s or activity’s logic model. The Toolkit is designed to serve as an ongoing resource for USAID staff engaged in performance management roles as they plan for and manage effective performance monitoring and evaluation over the course of the Mission’s strategy. While such a plan must first meet all Agency requirements in terms of including mandatory performance indicators, it should also incorporate the priorities and existing efforts of host country governments, implementing partners, and other donors, to the extent possible, in order to align efforts and reduce data collection and reporting burdens. Within each section, topics are listed along the left side of the screen that, when selected, provide detailed information and resources on a variety of subjects. In addition to information on how the Mission will monitor results, PMPs include detailed information on the Mission’s Evaluation Plan and Collaborating, Learning and Adapting (CLA) Plan. The Monitoring and Evaluation Capacity Assessment Toolkit (MECAT) was the result of an effort by MEASURE Evaluation PIMA —funded by the United States Agency for International Development (USAID)—to develop and pilot a resource for local use in Kenya. These are indicated by a designation of USAID only. Identifying the appropriate number and combination of monitoring approaches, including indicators, is a critical aspect of developing and maintaining an effective monitoring plan. This toolkit builds upon both USAID’s standard M&E guidance and good practices. This toolkit is a resource for development practitioners to assess the effectiveness of various CCA interventions. Monitoring plays a critical role throughout the Program Cycle and is used to determine whether USAID is accomplishing what it sets out to achieve, what effects programming is having in a region, and how to adapt to changing environments. Ideally, the potential use(s) of monitoring data will have been thought of well in advance of actual use to guarantee that the appropriate data have been collected and analyzed in time for its ultimate use. In some cases, such as in disaster response areas, USAID may be implementing activities directly and will collect data as a part of that process. This toolkit was prepared by Initiatives Inc. and University Research Co., LLC (URC) for review by the United States Agency for International Development (USAID) and was authored by Lauren Crigler (Initiatives Inc.), Kathleen Hill (URC), Rebecca Furth (Initiatives … Some monitoring data must be reported to meet policy requirements, Congressionally mandated reports, or to support the tracking of Presidential Initiatives. Though only performance monitoring is required in the ADS, a well-rounded monitoring plan may employ all three of these approaches, provided they fit the Mission’s programming needs and culture. Where applicable, links to additional resources are also provided. This should be documented in the PIRS. Performance monitoring is a core element of USAID’s performance management system, which supports the Agency’s accountability, as well as its learning goals. A PMP is created within three months of a Country Development Cooperation Strategy (CDCS) being approved and should be reviewed and updated regularly to make sure it accurately reflects what is happening in the Mission. The Toolkit is designed to serve as an ongoing resource for USAID staff engaged in performance management roles as they plan for and manage effective performance monitoring and evaluation over the course of the Mission’s … Data may require multiple analyses, such as if data must be disaggregated and therefore analyzed both as aggregates and disaggregates. The toolkit identifies opportunities for doing monitoring and evaluation (M&E) along the RDC and gives advice on how to address constraints and challenges relating to each phase. Data from these indicators can also inform the Mission’s learning agenda and can provide evaluation teams with necessary information to understand what project or activity results have been achieved. Due to the importance of these data, there are some things Missions or Washington Operating Units (OUs) should consider for all data being collected through monitoring efforts. The Program Cycle is USAID’s operational model for planning, implementing, assessing, and adapting development programming in a given region or country. Performance monitoring continues throughout strategies, projects, and activities.”. The Positive Youth Development Measurement Toolkit, developed by YouthPower Learning, provides guidance and resources for implementers of youth programming in LMICs to integrate PYD principles in their monitoring and evaluation (M&E) systems and effectively measure PYD outputs and outcomes … Varallyay of ICF International developed the original version, called the Rapid-Monitoring of AIDS Referral Systems (R-MARS) Toolkit, which was piloted in Kenya and Thailand. Monitoring plans should be reviewed on a regular basis (at least annually) to ensure that the selected indicators continue to be relevant and useful for management needs. “Managing for Results at USAID”, presentation prepared by Annette Binnendijk for the Workshop on Performance Management and Evaluation, New York, 5-7 October, 1998. Based on findings from the pilot, the final RSAM Toolkit was developed by Svetlana Negroustoueva and Cristina de la Torre, with support from Ani Hyslop. In order for monitoring efforts to truly serve their purposes, the monitoring data collected by USAID and its partners should be analyzed, used, shared, and reported. Toolkit; ... United States Agency for International Development (USAID) They assist in understanding what is working and what is not in terms of achieving objectives. USAID regional and pillar bureaus may use monitoring data to understand trends across a region or sector, even though some of the nuances of individual Mission data points may be lost at this level. The kind of analysis necessary depends on the kinds of data that were collected and how those data are intended to be used. Social Impact, Inc. 2300 Clarendon Boulevard Suite 1000 Arlington, VA 22201 Tel: (703) 465-1884 Fax: (703) 465-1888 [email protected] This Toolkit is prepared as part of a series on USAID Compliance Toolkits by Najwa Andraos, Achieving agriculture-led food security through knowledge sharing, USAID's sharing platform for resources on sustainable urban development, USAID's knowledge sharing platform focused on land tenure and property rights, Sharing knowledge and ideas to solve global water and sanitation challenges, A global knowledge portal for climate change & development practitioners, A collaborative learning community of development professionals, USAID's knowledge platform for resilience. The United States Agency for International Development (USAID) has a long history of investing in programs that ... larger monitoring, evaluation, and learning (MEL) system. Determine the effectiveness of GBV programs by adapting and applying teslited M&E practices and tools to collect GBV data and analyze evidence of GBV results. It is encouraged for Project and Activity MEL Plans to include data analysis plans. For this reason, USAID has identified five data quality standards that all data from performance monitoring indicators must meet: As a means of verifying whether data are meeting these standards, USAID requires a Data Quality Assessment (DQA) be conducted on all data reported to an entity external from the original Mission or Washington Operating Unit (OU) that collected the data. Data storage and security standards are governed by a combination of programmatic needs, USAID policy, U.S. Government (USG) policy, and independent institutions such as the Institutional Review Board (IRB). For any data that are reported externally by the Mission, Data Quality Assessments (DQAs) must be conducted (see the Monitoring Toolkit page on data quality). The Evaluation Toolkit: Curates the latest USAID guidance, tools, and templates for initiating, planning, managing, and learning from evaluations primarily for USAID staff members who are involved in any phase of the evaluation process. Targets: Specific, planned level of result to be achieved within a specific timeframe with a given level of resources. Find out about career opportunities at USAID. It is a resource for USAID staff members and external partners who manage or implement USAID efforts. Through the strategy development process, a Mission creates a Results Framework that depicts the integrated hierarchy or flow of results to be achieved in order to reach stated Development Objectives (DOs). USAID’s monitoring data have a variety of potential uses and users, some within the Mission and others external to the Mission, or even external USAID altogether. It provides guidance to USAID staff, implementing partners and the larger community of international relief and development practitioners on how to monitor and evaluate gender-based violence (GBV) interventions along the Relief to Development Continuum (RDC). If data are not of good quality, however, they can be misleading and possibly result in the wrong decisions being made. Thinking about and planning around all of these data-related issues can help ensure that data are of sufficient quality to be useful for the Mission, Agency, and other stakeholders as they continue to make important strategy and programming decisions. USAID mandates that in an annex to its CDCS, the Mission must include a table of indicators and other monitoring approaches that will be used to monitor progress toward achieving its DOs, and to track contextual factors beyond the Mission’s control that may affect implementation. For guidance on USAID’s open data policy, USAID staff and partners should refer to ADS 579. USAID Evaluation Toolkit Guidance, Tools, & Resources for Planning, Managing, & Learning from Evaluations The Evaluation Toolkit curates the latest USAID guidance, tools, and templates for initiating, planning, managing, and learning from evaluations primarily for USAID staff members who are involved in any phase of the evaluation process. Monitoring is an important element of the Program Cycle at every stage and many of the E3 website’s pages under the Program Cycle menu have this management tool as a focus. Specifically, where will the data come from, what level of quality are the data expected to be, how will data be gathered and stored to protect integrity, and the privacy of those people from which data were collected? Host country governments and other donors may have uses for monitoring data, if the data are available to them. USAID Toolkit For Monitoring and Evaluating Gender-Based Violence Interventions Along the Relief to Development Continuum USAID developed this toolkit to support the implementation of the U.S. Strategy to Prevent and Respond to Gender-based Violence Globally. Often this may be discussed during strategy or project design stages, though some uses may not become clear until later in the Program Cycle. This training toolkit aims to increase the Monitoring and Evaluation (M&E) capacity, skills and knowledge of those who plan, implement, and... 2009 English Read More. It was prepared through the Transparency, Accountability and Performance Indefinite Quantity Contract (TAP IQC), Beyond just identifying approaches, detailed information should be provided defining each approach, how and when information should be collected for it, what should be collected, and who is responsible for it. An Activity MEL Plan also needs to include additional monitoring approaches unique to that specific activity, reflective of the activity’s programmatic approach, operational context, and management needs. Specific sections include: On each page of the Monitoring Toolkit, the sections are listed across the top of the page. USAID uses existing monitoring information to inform Country Development Cooperation Strategies (CDCSs). MONITORING, EVALUATION AND LEARNING. Project teams develop Project Monitoring, Evaluation, and Learning (MEL) Plans and CORs/AORs/GATRs in collaboration with implementing partners develop Activity Monitoring, Evaluation, and Learning (MEL) Plans. This toolkit is to provides support for USAID’s climate risk management process. Typically, observation happens in-person, but Missions are also finding creative ways to monitor, such as through satellite imaging and live video feeds. Then, the USAID-funded MEASURE U.S. Agency for International Development, Gender-Based Violence Prevention and Response, U.S. Strategy to Prevent and Respond to Gender-based Violence Globally. With this information, USAID is better equipped to manage adaptively. RESOURCE: USAID GBV RISK ASSESSMENT METHODS IN DIVERSE CONTEXTS USAID and dTS. Within 90 days of an activity being awarded, the Activity Monitoring, Evaluation, and Learning (MEL) Plan is drafted. After approval, the Activity MEL Plan should evolve and adapt alongside the activity work plan, being updated at regular intervals based on what has been learned to date. USAID Learning Lab hosts a number of resources and examples that showcase how CLA has been used in practice. Design and implement an M&E plan for GBV interventions along the RDC. Coordinate the GBV M&E actions of humanitarian assistance and development actors. The annual Performance Plan and Report (PPR), which has its own processes and guidance, is the most typical means by which USAID Missions report to Washington. Proper data storage and security are critical to protecting data integrity, optimizing data usability, and safeguarding potentially sensitive or personally identifiable information. Complementary monitoring may be used in situations where results are difficult to predict due to dynamic contexts or unclear cause-and-effect relationships, or where traditional monitoring methods may not suffice. Monitoring data are the building blocks for learning and adapting in the Program Cycle. Tool Kit for Monitoring and Evaluating Breastfeeding Practices and Programs Mary S. Lung™aho A Country Development Cooperation Strategy (CDCS), or regional equivalent (RDCS), is a formal strategy document that details what a Mission or Washington Operating Unit (OU) intends to achieve over the five years that the strategy will be implemented. Collaborating, Learning, and Adapting (CLA) is a framework and a set of practices for strengthening organizational learning and the conditions that enable it throughout the Program Cycle to improve our development effectiveness, and support countries on their Journey to Self-Reliance. Unlike a Performance Management Plan (PMP) or Project MEL Plan, the Activity MEL Plan is typically written by the implementing partner then reviewed and approved by USAID. For monitoring data collected by implementing partners, it should be explicitly clear where partners are obtaining their information. Feed the Future (FTF) is the U.S. Government’s inter-agency, multi-year, multi-billion dollar initiative for fighting global hunger and food insecurity across 19 Focus Countries. Toolkit for Monitoring and Evaluating Gender-based Violence Interventions Along the Relief to Development Continuum. DPE-5966-A-00-1045-00. Performance monitoring and context monitoring occur throughout the Program Cycle, from Country or Regional Development Cooperation Strategies (CDCS/RDCS), to projects, to activities. Quantitative data may undergo fairly simple analyses to generate sums or averages, or they may require more complex approaches such as regression analyses. Complementary monitoring is a blanket term used to describe any monitoring tool or approach beyond USAID’s standard performance and context monitoring practices. Purpose of this Toolkit. This activity was supported by the United States Agency for International D evelopment (USAID) under Cooperative Agreement No. WFP. Synergy designed and developed FTFMS – FTF’s global web-based monitoring and evaluation system for indicator tracking, performance reporting, results-based monitoring and evaluation (M&E) and strategy execution. The toolkit is organized to inform users how to monitor development interventions. USAID Learning Lab hosts three toolkits to provide USAID staff and implementing partners with a curated set of resources to plan, implement and integrate monitoring, evaluating and CLA practices into their programs. Data reported to USAID may be subject to USAID’s Open Data Policy detailed in ADS 579 and discussed further in the Monitoring Data section of this toolkit, under the topic of Data Storage and Security. Monitoring information from Missions enables USAID as an Agency to understand its achievements at a corporate level and tell its story to Congress and the American people. Each section’s landing page introduces specific topics and important considerations. Below are resources that reinforce the need for monitoring and evaluation. Typically these component parts, or subgroups, reflect demographic characteristics. The toolkit is designed to help users to: Building on USAID’s standard M&E guidance as well as promising global practices, the toolkit offers a framework defined by guiding principles for the M&E of GBV along the RDC, and core approaches and steps for conducting the M&E of GBV programs. It is described in USAID policy ADS 201. For more information on these aspects of the PMP, please see the Evaluation Toolkit. This includes information about local conditions that may directly affect implementation and performance (such as non-USAID projects operating within the same sector as USAID projects) or external factors that may indirectly affect implementation and performance (such as macro-economic, social, or political conditions). Missions and Washington OUs are accountable for assessing progress against their targets. The RDC is divided broadly into three phases: (1) the pre-crisis phase, (2) the crisis phase, and (3) the post-crisis phase. USAID Monitoring Toolkit (USAID 2017a) for more detail on different types of indicators. Data sources refer to the origins of the performance and context monitoring data that USAID uses to learn, adapt, and make decisions. USAID developed this toolkit to support the implementation of the U.S. Strategy to Prevent and Respond to Gender-based Violence Globally. Targets should be ambitious but achievable given USAID (and potentially other donor or partner) inputs. These resources include USAID How-To and Technical Notes, general guidance documents, templates, worksheets, and more! Ensuring that USAID is using the highest quality data available for making decisions is of the utmost importance to the Agency. A Context Indicator Reference Sheet (CIRS) is recommended for context indicators. Once a Mission or Washington Operating Unit (OU) has identified an appropriate number of performance and context indicators that meet their information needs, it is time to develop reference information for the indicators, done through indicator reference sheets. ADS 201 defines performance monitoring as “the ongoing and systematic collection of performance indicator data and other quantitative or qualitative information to reveal whether implementation is on track and whether expected results are being achieved. This Toolkit draws on information from interviews with USAID, the DFC, nongovernmental organizations, impact investors, banks, and the broader private sector conducted from June through August 2020, as well as a desk review of online secondary sources, including reports, government agency and project websites, and analyses from investment banks, donors, and companies involved … USAID may also organize evidence summits or other learning activities which could be considered sources of monitoring data. USAID Learning Lab hosts three toolkits to provide USAID staff and implementing partners with a curated set of resources to plan, implement and integrate monitoring, … As Activity MEL Plans are used by USAID’s partners to guide efforts and by USAID to manage the activity, it is important that these plans clearly detail how the partner will monitor performance as well as programmatic and operational context. Within a USAID Mission, monitoring data can be used to inform portfolio reviews and decisions about possible adaptations to development programming. In order to ensure the provision of consistent, timely, and high quality data, each indicator is required to have certain pieces of reference information associated with them. Note: Some resources and additional links are available only to USAID staff. A toolkit developed and implemented by: Office of Trade and Regulatory Reform Bureau of Economic Growth, Education, and Environment US Agency for International Development (USAID) For more information, please contact Paul Fekete. For context indicators, the use of baselines and triggers are recommended. 2014. If you want to make sure that your programs are coordinated with others, grounded in a strong Monitoring, Evaluation (M&E) base, and iteratively adapted to remain relevant throughout implementation, you might be interested to learn more about the USAID ’s Collaborating, Learning, and Adapting (CLA) TOOLKIT, - a set of practices that help you plan and implement Program Cycle activities more … Welcome to the e-version of the USAID Evaluation Toolkit! Overall, the process of selecting and refining the suite of monitoring approaches used in a monitoring plan is an evolving process. Whether you are designing an agriculture project, writing an agriculture proposal, implementing agriculture activities on the ground, or monitoring and evaluating results. 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